Executive Assistant -SkillBridge or Military Affiliation- Reston, VA
Overview
We have an exciting opportunity for a seasoned Executive Assistant in our Reston, VA office! We are looking for an initiative-taking, detail-oriented professional to provide a high level of administrative support to a team of senior marketing executives. You will play a vital part in supporting various marketing projects and programs. This is an in-office role. Hybrid and remote schedules are not available.
Responsibilities
• Provide comprehensive administrative support to members of our firmwide Marketing leadership team including the management of their travel, expense, calendars, meeting and call scheduling, document preparation, and outgoing communications
• Partner with Marketing leaders to develop and schedule marketing meetings, trainings, and activities, such as in-person Marketing Manager meetings, and semi-annual Marketing Team Lead meetings
• Attend meetings, take detailed notes, and prepare initial drafts of minutes and summaries
• Lend administrative support to special marketing projects and programs including in-house training, new market research, reoccurring marketing meetings, tracking financials for new market sector projects and other various administrative tasks
• Build strong working relationships with other administrative staff and senior leaders
• Occasionally travel (5%-10%) as needed to support meetings and events, typically for 1-2 days at a time
Qualifications
• High school diploma and a minimum of 9 or more years of relevant experience supporting a senior executive team
• Prior experience in a corporate environment is preferred
• Excellent written and verbal communication skills and an ability to build working relationships at all levels of the organization
• Proficiency in Concur and the Microsoft Office Suite, including Word, Excel, PowerPoint, OneNote, and Outlook
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• An aptitude for learning new software and systems, and the ability to thrive in a fast-paced work environment
• Strong attention to detail
• Ability to work independently and collaboratively as part of a team
• Problem-solving mindset, with a resourceful can-do attitude
• Flexible team player, willing to adapt to changes